AUDI Experience

Many businesses have an ongoing problem when it comes to retention and retrieval of secure documents. There are many options available when it comes to secure document storage but one of the reassuring ways of securing documents would be to use a professional company with experience in retaining and retrieval of different types of secure information.

Points to consider for secure document storage

• Secure facilities with closed circuit TV installed
• Security guards on site if required
• As much fire prevention on the premises as possible
• Latest detection facilities installed
• Finger print entry to allow only authorised persons to enter the secured areas
• To ensure that staff members have an up to date CRB check prior to recruitment
• Fast access to your own personal documents
• Scanning facilities to allow staff to scan and send details to you without the need to go to the location of storage
• Ensure than scanned details are held on a secure server

Many businesses find that they are inundated with documents and filing that may have been accumulating over a period of months and maybe even years. For any business this would not be a good use of the business space. Many businesses who have used outside archive storage facilities have found that they can utilise the space left from the removal of documents to an outsourced location, in such a way to benefit the business more than having paperwork building up.

Many professional document storage companies will index documents on arrival to save your own time or the time of your employees and to make the whole process as easy and less time consuming as possible. At the time of arrival details would also be taken as to the length of time documents would need to be retained and dates of when the documents would be eligible for destruction. This means that all businesses can be assured that the documents will not be destroyed before the allotted time and that they will be retained for the correct duration before automatic destruction.

Some document storage companies can even provide a nominated person to look after your documents from the time of arrival and to manage all aspects of secure storage and data retrieval. In that way if you or a member of your staff needed access to certain documents but were unable to visit the location yourself then you could contact the nominated person who could confidently retrieve the documents required and scan the documents and then send them to you using email or by way of a secure server. Many businesses would find having a nominated person to contact directly regarding their personal document storage requirements very easy and reassuring without having to go through different members of staff at the storage location.

If you have a business that may well find itself buried under a mountain of paperwork and documents that need management in the area of retention, retrieval or destruction it may be worth considering using one of the companies who are expert providers of all document storage requirements and allow you the time to focus on other aspects of your business.